Alumni Weekend—May 13-15, 2011
"Save the Date” postcard for Alumni Weekend mailed to all alumni
Reunion Planning Workshop (RPW)
Send a letter to each reunion class member, signed by Karen, which will include:
a) general Alumni Weekend information and initial invitation to attend
b) note about online registration, online agenda, contact info updates
c) introduction to the class reunion committee, request for additional volunteers
d) preliminary outline of new Alumni Weekend structure (after feedback from RPW)
e) Alumni Questionnaire (hard copy and return envelope)
By December 1
Reunion committee membership confirmed, leaders identified. Karen will draft the January letter and make it available to be personalized by committee member. Class Facebook pages should be up and running. Class lists will be provided to committee members.
By January 1
Personalization edits are due back to Karen. Signatures (hard copy or JPEG) from all class committee members are due to the Advancement Office. Class event plans should be in the works and reservations confirmed, if possible.
By January 15
Letter will be sent to each reunion class member, signed by members of class committee, which will:
a) give basic info about Saturday night class party, if available (time, location, etc.)
b) invite classmates to visit the Alumni Website class page and the Facebook class page; register for events online; and update contact info
c) introduce class gift project (if applicable) and thank classmates for gifts received so far
Karen will draft the March letter and make it available to be personalized by committee member. By March 15 Personalization edits are due back to Karen.
By March 30
GS to send letter, signed by class party planners, that will include final details about Saturday night class event and reminders about online registration, all-alumni gathering, class photo time, etc.
Emily will coordinate and send reunion appeal email/letter (letter—4/8, email—4/15), signed by class fundraisers; include list of donors and general update of class gift status.
Student phonathon for reunion classes—class members encouraged to participate (Monday-Thursday evenings for two weeks).
Designate the class representative to present class gift at All-Alumni Gathering on Saturday morning.
Emily will send a class gift update email/letter, signed by class fundraisers.